MALRET - SECUline

What is MALRET? — MALRET is an automated error notification file within Luxembourg's SECUline system that reports unprocessable work incapacity records from the DECMAL file. When employers submit work incapacity declarations through DECMAL and the Joint Social Security Centre (CCSS) cannot process certain records due to errors or inconsistencies, the system automatically generates a MALRET file containing the rejected records along with specific rejection codes explaining why each record could not be processed.

When is a MALRET file generated? — The CCSS automatically sends a MALRET file to the employer or their payroll provider whenever at least one work incapacity record from the DECMAL submission cannot be processed. This immediate feedback mechanism allows employers to identify and correct errors quickly, ensuring accurate processing of sick leave declarations and reimbursement requests from the Mutualité des Employeurs.

What information does the MALRET file contain? — The MALRET file includes the same work incapacity period data originally submitted in the DECMAL file, supplemented with a rejection code (champ N° 2 code refus) that identifies the specific problem preventing processing. The file is structured as an ASCII-encoded text file with fields delimited by semicolons, following the standard SECUline technical specifications for data exchange between employers and the CCSS.

How should employers respond to MALRET rejections? — Upon receiving a MALRET file, employers must review each rejected record, identify the error indicated by the rejection code, correct the underlying data issue, and resubmit the corrected work incapacity declaration through a new DECMAL file. This correction process is essential because accurate work incapacity declarations, combined with salary declarations (DECSAL procedure), serve as the reimbursement request to the Mutualité des Employeurs for amounts paid as continued remuneration during employee sick leave.

Why is MALRET important for Luxembourg payroll compliance? — MALRET serves as a critical quality control mechanism in Luxembourg's social security system. Employers are legally obligated to declare all work incapacity periods monthly to the CCSS, including sick leave, workplace accidents, and other periods qualifying for cash benefits. Unresolved MALRET rejections mean the employer's reimbursement requests remain incomplete, potentially affecting cash flow and creating compliance gaps with Luxembourg's social security obligations.

Synonyms: Work incapacity rejection file, DECMAL error report, sick leave declaration rejection, ITT rejection notice